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About Mariah 

Work
Experience

2024 - 2026

Experience Coordinator | Equity Residential

In this role, I supported high-volume residential leasing transactions across 400–500 unit portfolios, ensuring accurate documentation, timely execution, and compliance with internal policies and local regulations. I maintained and audited lease files, tracked critical deadlines, and monitored financial activity to ensure records were complete, accurate, and review-ready. Managing complex workflows, resolving discrepancies, and supporting regulated housing programs strengthened my ability to oversee transaction timelines, maintain compliance standards, and keep detailed, audit-ready files—skills that directly translate to effective transaction coordination.

2023 - 2024

Executive Assistant | Newmark

At Newmark, I supported commercial real estate transaction activity by tracking deal pipelines, managing documentation, and coordinating communication across brokers, clients, and finance teams. I maintained organized, confidential transaction files and produced detailed reports to monitor milestones, financials, and deal progress. This role sharpened my ability to manage multiple transactions simultaneously, maintain data accuracy, and support smooth closings through proactive organization, follow-up, and standardized administrative systems.

2020-2023

Exacutive Assistant | Keller Williams

While working at Keller Williams, I managed the full administrative lifecycle of residential real estate transactions, including listings, escrows, marketing coordination, and database management, while holding an active Washington State real estate license. I supported high-volume and luxury transactions by overseeing documentation, timelines, communications, and vendor coordination, ensuring nothing was missed from listing launch through closing. This experience built a strong foundation in real estate transaction flow, deadline management, and client-facing communication—providing hands-on insight that now informs my work as a highly organized, detail-driven independent Transaction Coordinator.

Education

Arizona State Universtiy | Bachelor’s Degree in Genreal Studies

I completed my Master's degree in Business Administration, which equipped me with a solid foundation in business principles and management concepts. This education has been instrumental in my understanding of the real estate industry and its dynamics.

Arizona State Universtiy | Bachelor’s Degree in Genreal Studies

I completed my Bachelor's degree in General Studies, which allowed me to explore many topics and find what I was truly interested in and passionate about. .

Skills
& Expertise

Administrative & Organizational

  • Transaction file setup and maintenance

  • Document organization and management

  • Deadline and timeline tracking

  • Checklist-driven transaction oversight

  • File preparation for broker review

  • Compliance support and document auditing

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California Transaction Knowledge

  • Familiarity with the California real estate transaction flow

  • Understanding of required disclosures and timelines

  • Experience supporting CAR and MLS documentation

  • Awareness of broker and DRE file requirements
    (Administrative support only)

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Communication & Coordination

  • Liaising with escrow, title, lenders, and vendors

  • Status updates and milestone reminders

  • Clear, professional email communication

  • Follow-up and task tracking

  • Multi-party coordination support

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Technology & Tools

  • DocuSign / electronic signature platforms

  • Transaction management systems (e.g., Glide, Skyslope, Dotloop)

  • Cloud file organization (Google Drive, Dropbox)

  • CRM and workflow tools

  • PDF editing and document version control

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Time Management & Efficiency

  • Managing multiple transactions simultaneously

  • Prioritization of time-sensitive tasks

  • Proactive deadline monitoring

  • Systems-based workflow execution

  • Consistent turnaround times

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Detail-Oriented Support

  • Accuracy-focused document review

  • Identifying missing or incomplete paperwork

  • Cross-checking forms for completeness

  • Maintaining clean, audit-ready files

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Professionalism & Client Support

  • Discretion and confidentiality

  • Reliable and responsive communication

  • Calm support in fast-paced transactions

  • Adaptability to agent workflows and preferences

  • Strong follow-through

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Value-Adds

  • Reducing agent workload and stress

  • Helping prevent missed deadlines

  • Supporting smooth closings

  • Creating consistent transaction systems

  • Enhancing overall client experience

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